Connecting Xero along with Unleashed lets you automatically reconcile order payments collected in Upstock. It’s a huge time-saver and far less frustrating.
Why take payments in Upstock?
Our payments feature is built for wholesale, helping you improve cashflow, reduce admin, and deliver a great customer experience.
Customers save a payment method, then payments are automatically collected based on your terms — helping you get paid on time, every time.
Payment collection and reconciliation are automated, cutting admin time. While tailored payment terms and easy online checkout, mean you’ll keep your customers happy.
How does automated reconciliation work?
Customer payments and transaction fees are recorded in a clearing account in Xero. This is a bit like a virtual bank account. It gives you a full history of all Upstock payments and makes reconciling much simpler.
When you go to reconcile a payout, Xero will suggest matching it with a transaction from your clearing account. Just hit OK. That’s it — one quick step and everything is reconciled!
Workflow
When you approve an order, Upstock automatically creates a sales order in Unleashed.
Unleashed creates an invoice in Xero. This part is done with Unleashed’s own Xero integration.
Upstock automatically finds the correct invoice in Xero and attaches it to the order in Upstock.
When the order is paid, Upstock will automatically mark the invoice as paid in Xero and sync payment data for reconciliation.
Getting set up
First, you’ll need to have Unleashed’s Xero integration set up.
Next connect you Unleashed account to Upstock, then your Xero account.
Once your accounts are connected, set up payments in Upstock, including your reconciliation settings.